Our Services
Records Inventory and Cataloging
- Creating a detailed inventory of all records, including document types, volumes, and condition.
- Establishing clear metadata and classification to make retrieval simple after digitization.
File Preparation and Organization
- Sorting, labeling, and organizing physical records for smooth transfer to the scanning vendor.
- Removing staples, repairing damaged documents, and grouping files for batch processing.
Naming Convention and Metadata Standards
- Designing a consistent file-naming and metadata framework to ensure digital records are uniform, searchable, and compliant.
Change Management and Training
- Helping staff adapt to new digital workflows through training and transition support.
- Providing resources and guidance to minimize disruption during and after digitization.
Quality Assurance of Digital Files
- Reviewing scanned documents for clarity, completeness, and accuracy before final acceptance.
- Coordinating with the scanning vendor to correct any issues immediately.
Post-Digitization Process Development
- Designing new internal workflows and records management policies for a fully digital environment.
- Advising on secure storage, access permissions, and ongoing digital records maintenance.
Secure Digital Storage Recommendations
- Choose the right cloud or on-premise solution to keep records safe.
Vendor Coordination
- We handle communication with scanning providers so you can focus on your work.
Retention and Records Purging Guidance
- Get clear communication and best practices for securely disposing of records past their retention date, ensuring compliance and freeing up space.
From Paper Stacks To Instant Access
When our clients needed to transform decades of sensitive records into a secure, organized, and accessible digital system, they trusted Myriad Solutions to guide the process. With our quality services, we developed a detailed inventory, created consistent naming conventions, prepared the files for scanning, and carried out meticulous quality checks—ensuring nothing was lost and everything was compliant.
From Paper Stacks to Phone Access—Anywhere, Anytime
We helped the Virginia Department of Health turn decades of paper records into a secure, organized digital system. Now, their team can find the exact file they need in seconds—whether they’re in the office or on the go. That’s the power of Myriad Solutions.